Welcome to Meeting Ringer. These Terms of Service (“Terms”) constitute a legally binding agreement between you (“User”, “you”, or “your”) and Meeting Ringer (“Meeting Ringer”, “we”, “us”, or “our”). These Terms govern your access to and use of our native desktop and mobile applications, our website at meetingringer.com (the “Site”), application programming interfaces (APIs), and related software services (collectively, the “Services”).
By downloading, installing, accessing, or using any part of the Services, you acknowledge that you have read, understood, and agree to be bound by these Terms and our Privacy Policy. If you do not agree to these Terms, do not install, access, or use the Services.
If you are accessing or using the Services on behalf of a company, employer, or other legal entity, you represent and warrant that you possess full legal authority to bind that entity to these Terms. In that event, “you” and “your” refers both to you individually and to that entity.
1. Eligibility
You must be at least 13 years of age (or 16 years of age in the European Economic Area, United Kingdom, or other jurisdiction where applicable law requires a higher age of digital consent) to use the Services. If you are under the required age, you may not use the Services under any circumstances.
2. License Grant & Permitted Use
Subject to your continuous compliance with these Terms, Meeting Ringer grants you a revocable, non-exclusive, non-transferable, non-sublicensable, limited license to download, install, and execute the Application on compatible personal computers or mobile devices owned or lawfully controlled by you, solely for your personal or authorized internal business purposes.
Personal vs. Commercial Use
Meeting Ringer offers a free tier or trial ring allowance intended solely for personal, individual evaluation. Using Meeting Ringer with a corporate, organizational, or commercial email domain, or exceeding designated free personal volume limits, requires an active, paid commercial subscription.
Software Updates
We may periodically provide automatic or manual updates, bug fixes, patches, or new releases. You acknowledge that these Terms apply to all such updates unless accompanied by a separate license agreement.
3. Acceptable Use & Prohibited Conduct
You agree to use the Services only for lawful purposes in accordance with these Terms. You agree that you will not, and will not authorize or facilitate any third party to:
- Decompile, reverse engineer, disassemble, decipher, decrypt, or otherwise attempt to discover the source code or underlying trade secrets of the Application (except strictly to the extent this restriction is prohibited by applicable mandatory law);
- Modify, adapt, translate, enhance, or create derivative works based upon the Services or any portion thereof;
- Circumvent, bypass, disable, alter, or tamper with any digital rights management, security measure, license verification check, ring-counter, trial limitation, or paywall mechanism;
- Access or interrogate our backend servers, endpoints, or APIs using automated scripts, scrapers, bots, or unauthorized protocols;
- Rent, lease, lend, sell, sublicense, distribute, publish, transfer, or make available the Application or Services as a service bureau, managed service provider, or timeshare arrangement;
- Use the Services to distribute viruses, spyware, trojans, worms, or other malicious computer code;
- Impair, overload, damage, or compromise the stability and security of our edge infrastructure (Cloudflare Workers) or any connected systems;
- Use the Services for any unlawful, fraudulent, defamatory, or abusive purpose.
4. Auxiliary Alert Tool & Critical Meeting Disclaimer (Assumption of Risk)
You expressly acknowledge, understand, and agree that audio ringing alarms and calendar notifications generated by Meeting Ringer may fail to sound, trigger late, or fail to connect due to numerous external technical conditions beyond our control, including without limitation:
- Operating system sleep, hibernation, standby, low-power mode, or battery optimization;
- Operating system “Focus Assist”, “Do Not Disturb”, or notification suppression settings;
- Muted system volume, low speaker levels, hardware audio driver failure, or disconnected audio output devices (e.g., Bluetooth headphones left in another room);
- Third-party API downtime, authentication token revocation, rate limiting, or quota exhaustion (such as Google Calendar API outages);
- Local network disconnections, firewall blockades, captive portals, proxy interference, or clock drift;
- Application termination by the operating system, task management utilities, or user sign-out;
- Misformatted calendar entries, irregular conference URLs, or changes to third-party meeting formats.
YOU ARE SOLELY AND FULLY RESPONSIBLE FOR MANAGING YOUR SCHEDULE AND ATTENDING YOUR MEETINGS ON TIME. You agree never to rely exclusively on Meeting Ringer for high-stakes, time-sensitive, or mission-critical appointments (such as court dates, job interviews, medical consultations, surgical procedures, board meetings, or investor calls). You agree to maintain secondary, redundant reminders (such as native phone alarms or hardware timers).
TO THE MAXIMUM EXTENT PERMITTED BY LAW, MEETING RINGER SHALL HAVE NO LIABILITY WHATSOEVER FOR ANY MISSED MEETINGS, LOST SALES, CONTRACT TERMINATIONS, DISCIPLINARY ACTIONS, FORFEITED APPOINTMENTS, OR PROFESSIONAL OR PERSONAL HARM RESULTING DIRECTLY OR INDIRECTLY FROM THE FAILURE OF AN ALARM TO RING.
5. Subscriptions, Auto-Renewal, Billing & Cancellation
Merchant of Record
Meeting Ringer utilizes Polar.sh (Polar Software Inc.) as its authorized Merchant of Record and payment infrastructure provider. Polar securely handles transaction processing, sales tax, VAT/GST compliance, payment card verification, and invoicing. By purchasing a subscription, you also agree to Polar’s terms of service and billing policies.
Billing Cycles & Automatic Renewal
Paid subscriptions are billed in advance on a recurring periodic schedule (monthly or annually, as selected by you during checkout). YOU EXPRESSLY ACKNOWLEDGE AND AGREE THAT YOUR SUBSCRIPTION AUTOMATICALLY RENEWS AT THE END OF EACH BILLING CYCLE UNLESS YOU CANCEL PRIOR TO THE RENEWAL DATE. Your designated payment method will automatically be charged the applicable renewal rate at the pricing then in effect.
Cancellation Policy
You may cancel your subscription at any time without fees or penalties via the Polar Customer Portal (accessible from your receipt email or through the application settings) or by emailing [email protected]. Upon cancellation, your subscription will remain active through the conclusion of your current prepaid billing cycle, and you will not be billed again.
Refund Policy
ALL PAYMENTS, FEES, AND SUBSCRIPTION CHARGES ARE STRICTLY NON-REFUNDABLE, EXCEPT AS EXPRESSLY REQUIRED BY APPLICABLE LAW. If you reside in the European Union or United Kingdom, you may have a statutory right to withdraw from a purchase within 14 days; however, you acknowledge that immediate digital delivery and use of the Services may waive your statutory right of withdrawal to the extent permitted by law.
Trial Allowances & Metering
We may grant new users a limited complimentary trial ring allowance (e.g., 30 rings) or a time-limited evaluation trial. When your trial allowance expires, ringing functionality will be restricted until you upgrade to an active paid plan. We reserve the right to determine trial eligibility and restrict or revoke trial access in the event of suspected abuse or duplicate account creation.
Price Adjustments
We reserve the right to adjust subscription pricing at our discretion. We will provide at least thirty (30) days’ advance notice of any price changes via email or an in-app announcement. Your continued use of the Services following the effective date of a price adjustment constitutes your acceptance of the updated pricing.
6. Third-Party Services, Google APIs & Trademarks
Independent Software Notice
Meeting Ringer is an independent software tool. Meeting Ringer is not sponsored, endorsed, certified, affiliated with, or partnered with Google LLC, Zoom Video Communications, Inc., Microsoft Corporation, Apple Inc., or any other third-party platform provider.
Trademark Fair Use
“Google”, “Google Calendar”, “Google Meet”, “Zoom”, “Microsoft Teams”, “Microsoft Outlook”, “Apple”, “macOS”, “Windows”, “iOS”, “Android”, and associated names and logos are trademarks of their respective owners. Their mention on our Site or within the Application is strictly nominative and intended solely to indicate software compatibility and interoperability.
Google API Services User Data Policy Compliance
Meeting Ringer’s use and transfer to any other app of information received from Google APIs adheres to the Google API Services User Data Policy, including the Limited Use requirements.
7. Intellectual Property Rights
The Services, including the desktop application, mobile software, website, user interfaces, branding, visual designs, audio files, ringtones, icons, graphics, documentation, and underlying code, are the exclusive intellectual property of Meeting Ringer and its licensors. All rights, title, and interest not expressly granted to you in these Terms are reserved by Meeting Ringer.
8. Disclaimer of Warranties (“AS IS”)
TO THE FULLEST EXTENT PERMISSIBLE UNDER APPLICABLE LAW, THE SERVICES, APPLICATION, SITE, AND ALL CONTENT ARE PROVIDED STRICTLY ON AN “AS IS” AND “AS AVAILABLE” BASIS, WITH ALL FAULTS, DEFECTS, AND ERRORS, AND WITHOUT WARRANTY OF ANY KIND, EITHER EXPRESS, IMPLIED, STATUTORY, OR OTHERWISE.
MEETING RINGER EXPRESSLY DISCLAIMS ALL WARRANTIES, INCLUDING BUT NOT LIMITED TO IMPLIED WARRANTIES OF MERCHANTABILITY, FITNESS FOR A PARTICULAR PURPOSE, TITLE, NON-INFRINGEMENT, QUIET ENJOYMENT, SYSTEM INTEGRATION, AND ANY WARRANTIES ARISING OUT OF COURSE OF DEALING OR USAGE OF TRADE.
WITHOUT LIMITING THE FOREGOING, WE DO NOT WARRANT THAT: (I) THE SERVICES WILL SATISFY YOUR REQUIREMENTS; (II) THE APPLICATION WILL OPERATE UNINTERRUPTED, SECURELY, OR ERROR-FREE; (III) EVERY SCHEDULED MEETING WILL BE DETECTED OR WILL TRIGGER AN AUDIBLE ALARM; (IV) ANY DEFECTS WILL BE DETECTED OR REMEDIED; OR (V) THE APPLICATION OR SERVERS ARE FREE OF VIRUSES OR HARMFUL COMPONENTS.
9. Limitation of Liability & Monetary Cap
TO THE MAXIMUM EXTENT PERMITTED BY APPLICABLE LAW, IN NO EVENT SHALL MEETING RINGER, ITS CREATORS, OFFICERS, DIRECTORS, EMPLOYEES, CONTRACTORS, AGENTS, SUPPLIERS, OR LICENSORS BE LIABLE FOR ANY INDIRECT, INCIDENTAL, SPECIAL, CONSEQUENTIAL, PUNITIVE, OR EXEMPLARY DAMAGES OF ANY NATURE, INCLUDING WITHOUT LIMITATION DAMAGES FOR:
- LOSS OF PROFITS, REVENUE, SALES, GOODWILL, OR BUSINESS OPPORTUNITIES;
- MISSED MEETINGS, LOST APPOINTMENTS, OR ADVERSE PROFESSIONAL CONSEQUENCES;
- WORK STOPPAGE, COMPUTER MALFUNCTION, OR OPERATING SYSTEM CRASHES;
- LOSS, CORRUPTION, OR THEFT OF DATA, TRANSMISSIONS, OR CONTENT;
- COST OF PROCURING SUBSTITUTE PRODUCTS, SERVICES, OR SOFTWARE;
WHETHER BASED ON BREACH OF CONTRACT, WARRANTY, TORT (INCLUDING NEGLIGENCE), STRICT LIABILITY, OR ANY OTHER LEGAL THEORY, EVEN IF MEETING RINGER HAS BEEN ADVISED OF THE POSSIBILITY OF SUCH DAMAGES, AND EVEN IF A REMEDY SET FORTH HEREIN IS FOUND TO HAVE FAILED OF ITS ESSENTIAL PURPOSE.
Some jurisdictions do not allow the exclusion or limitation of certain warranties or liability for incidental or consequential damages. In such jurisdictions, our liability shall be limited to the maximum extent permitted by applicable law.
10. Indemnification
You agree to defend, indemnify, and hold harmless Meeting Ringer, its operators, officers, directors, contractors, employees, agents, and licensors from and against any and all claims, demands, liabilities, damages, losses, costs, and expenses (including reasonable attorneys’ fees and court costs) arising out of or related to:
- Your access to, download of, or use of the Services;
- Your violation of these Terms or any applicable laws, rules, or regulations;
- Your violation of any third-party rights, including intellectual property, privacy, or confidentiality rights;
- Any disputes between you and any third party concerning scheduled calendar events, appointments, or business obligations.
11. Dispute Resolution, Binding Individual Arbitration & Class Action Waiver
Governing Law
These Terms and any dispute arising out of or related to them shall be governed by and construed in accordance with the laws of the State of Delaware, United States, without regard to its conflict of law principles or the United Nations Convention on Contracts for the International Sale of Goods.
Informal Dispute Resolution
Before initiating any formal legal proceeding, you and Meeting Ringer agree to attempt in good faith to resolve any dispute informally. You must send a written notice of dispute detailing the factual basis of your claim to [email protected]. We will work to resolve the dispute amicably within thirty (30) days of receipt.
Binding Individual Arbitration
If the dispute is not resolved within 30 days of the notice, any dispute, controversy, or claim arising out of or relating to these Terms, the breach thereof, or the Services shall be settled by binding individual arbitration administered by the American Arbitration Association (“AAA”) under its Consumer Arbitration Rules. The arbitration shall be conducted in Delaware, USA, or virtually via teleconference upon mutual agreement. The arbitrator’s award shall be final and binding and may be entered in any court having jurisdiction.
CLASS ACTION WAIVER
YOU AND MEETING RINGER AGREE THAT ANY DISPUTE RESOLUTION PROCEEDINGS WILL BE CONDUCTED EXCLUSIVELY ON AN INDIVIDUAL BASIS AND NOT IN A CLASS, CONSOLIDATED, REPRESENTATIVE, OR COLLECTIVE ACTION. YOU EXPRESSLY WAIVE ANY RIGHT TO COMMENCE, JOIN, OR PARTICIPATE AS A PLAINTIFF OR CLASS MEMBER IN ANY CLASS ACTION OR REPRESENTATIVE LAWSUIT AGAINST MEETING RINGER.
30-Day Arbitration Opt-Out
You have the right to opt out of the binding arbitration and class action waiver provisions set forth above by sending written notice of your decision to opt out to [email protected] within thirty (30) days of first accepting these Terms. The notice must include your full legal name, email address, and an unequivocal statement opting out of arbitration. If you opt out, disputes will be resolved in the state or federal courts located in Delaware.
Injunctive Relief & Small Claims
Notwithstanding the foregoing, either party may bring an individual action in small claims court if it qualifies, and either party may seek emergency injunctive or other equitable relief in a court of competent jurisdiction to stop unauthorized infringement, misuse, or misappropriation of intellectual property rights.
12. Modifications to Terms
We reserve the right to revise, modify, or update these Terms at any time at our sole discretion. When changes are made, we will update the “Last Updated” date at the top of this page. If we make material modifications, we will provide reasonable advance notice through our Site or within the Application. Your continued use of the Services after the effective date of any revisions constitutes your acceptance of the amended Terms.
13. Severability & Entire Agreement
If any provision of these Terms is found to be unlawful, void, or unenforceable, that provision will be severed, and the remaining provisions will continue in full force and effect. These Terms, together with our Privacy Policy, constitute the complete and exclusive agreement between you and Meeting Ringer concerning the Services, superseding all prior oral or written agreements or communications.
14. Contact Us
If you have any questions, inquiries, or legal notices concerning these Terms of Service, please contact us:
- General Support: support@meetingringer.com
- Privacy & Legal: privacy@meetingringer.com
